Village of Phoenix Clerk’s Office
Patricia Harris has been a resident of the Village of Phoenix for the past 28 years. She attends the Peace and Goodwill Church of God in Christ. She oversaw the water department during her first and second terms as an elected official. During her second term, she stepped down to be appointed as the Village Clerk and was elected as the Village Clerk in April 2021. Some of her accomplishments with the Village:
* Electronic storage of documents
* Improved document retrieval process.
* Continuously improving operational excellence by communicating holistically with the staff, various departments and the community.
* Documenting processes and procedures.
* Improved financial stability by reducing expenses.
Patricia retired from a Fortune 500 company after 43 years of service. Her goals are to build critical processes and improve the customer experience while servicing our community.
Village Clerk – Appointed 11/2021
Responsibilities:
Village Clerk’s office is responsible for the day-to-day administrative operations of the Village
Keeper of records
Attend regular Board Meetings; on the 2nd and 4th Tuesday of the Month
Sign documents such as reports, resolutions, and ordinance
Water bill collection
Vehicle sticker
Business Licenses
Permits (Building, Electrical, and Plumbing)
Other fees and fines levied by the Village
Freedom Of Information Act (F.O.I.A)
How to request for a F.O.I.A
Requirements for FOIA Web Page
Requests for public records are fulfilled under the guidelines of the Illinois Freedom of Information Act (5 ILCS 140).
The Village Clerk, Patricia Harris, is the appointed Freedom of Information Act Officer (FOIA) for the Village of Phoenix. You may contact the FOIA Officer by emailing pharris@villageofphoenix.org or visiting the Village Hall.
How to Request a F.O.I.A
All requests must be submitted in writing to the attention of the Freedom of Information Act Officer. Applicants may use the Village of Phoenix suggested FOIA Request Form, available below and at the Phoenix Village Hall, or submit their own written request for records. Applicants choosing not to use the suggested form must provide their full name, current address, phone number, a detailed account of the documents they are requesting, and whether or not they are requesting the records/documents for commercial use.
Written requests may be submitted in person at the Village Clerk’s Office, located at the Phoenix Village Hall; mailed to the attention of the Freedom of Information Act Officer; emailed to pharris@villageofphoenix.org.
Requestors will be contacted within the time allotted by law with a response to their request. At that time, the requestor will be told of any fees associated with their request or possible delays.
(Added link to the FOIA document) the link needs a submit button that sends the document to the clerk’s email listed above.
Village Clerk
F.O.I.A
Requests for public records are fulfilled under the guidelines of the Illinois Freedom of Information Act (5 ILCS 140).
The Village Clerk, Patricia Harris, is the appointed Freedom of Information Act Officer (FOIA) for the Village of Phoenix. You may contact the FOIA Officer by emailing pharris@villageofphoenix.org or visiting the Village Hall.
How to Request a F.O.I.A
All requests must be submitted in writing to the attention of the Freedom of Information Act Officer. Applicants may use the Village of Phoenix suggested FOIA Request Form, available below and at the Phoenix Village Hall, or submit their own written request for records. Applicants choosing not to use the suggested form must provide their full name, current address, phone number, a detailed account of the documents they are requesting, and whether or not they are requesting the records/documents for commercial use.
Written requests may be submitted in person at the Village Clerk’s Office, located at the Phoenix Village Hall; mailed to the attention of the Freedom of Information Act Officer; emailed to pharris@villageofphoenix.org.
Requestors will be contacted within the time allotted by law with a response to their request. At that time, the requestor will be told of any fees associated with their request or possible delays.
(Added link to the FOIA document) the link needs a submit button that sends the document to the clerk’s email listed above.
THE FOIA — PDF — FORM TO FILL OUT SAVE AND SUBMIT BACK TO THE CLERK’
